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Work Exchange & Volunteer - 2012 Toledo Conference

Quick Info

Basic Information - Download the Volunteer/Work Exchange Information sheet pdf
Job Descriptions - Download the Volunteer/Work Exchange Job Descriptions sheet pdf
Calendar - Download a Calendar to Help You Draft Your Work Schedule word doc available soon
Sign Up - Click here to sign up and register online (opens in a new window)



T-shirt_Sales_Workers_2010_Louisville_web.jpgWork Exchange:
Reduce Your Conference Fee

What is Work Exchange?
Lower your conference registration fee and have some behind-the-scenes fun — all while helping out GAS. More than 100 people are needed during the conference. Participating in this way can enrich your conference experience and save you money! If accepted, you will pay the reduced work exchange conference registration fee, with commitment to work 11-13 hours during the conference.

Work Exchange Timeline
Work Exchange applications are accepted from until May 15, 2012. Work Exchange assignments will begin on Monday, June 11 and run through Sunday, June 17, 2012.

How Much Does Work Exchange Reduce My Conference Fee?
  • GAS Member Work Exchange Full-Conference Pass Fee:
    $150 US dollars (plus 11-13 hours of work
    and current GAS membership)
  • Full-Time Student Member Work Exchange Full-Conference Pass Fee:
    $50 US dollars (plus 11-13 hours of work
    and current GAS membership)

Please read the following fine print:
  • If you do not complete all the hours you are scheduled for you will be invoiced for the difference between the work exchange conference registration rate and the general on-site conference registration rate.
  • There will be no credit given for partially worked schedules.
  • Remember that your must be a current GAS member to participate in Work Exchange. Click here to learn about GAS membership benefits and GAS membership fees.
  • A time sheet must be kept on-site, signed by team leaders after every shift, and upon completion be returned proving all hours were worked.

Reg_Bag_Stuffing_Workers_2010_Louisville_web.jpgAdditional Details
  • All Work Exchange participants must be current members of GAS through June 2012. Membership fees are not included in the conference registration fee. (Full-time students must provide proof of status with a photocopy of current student ID, transcript, or letter from school on school letterhead.)
  • All applicants must be able to clearly communicate in English.
  • Accepted Work Exchange participants must complete the special online Work Exchange Conference Registration and pay with Visa or Mastercard.
  • Each participant will choose his/her own work schedule from the available slots. You must work a minimum of 11 hours but no more than 13 hours are needed.
  • Use the Job Descriptions sheet and Schedule Grid showing what days, times and jobs are available when to assist you in determining your work preferences.
  • Your chosen work schedule will be reviewed by GAS staff and confirmed with you within two weeks of registering.
  • If at any time you find that you cannot complete your work exchange schedule you must notify GAS staff immediately at or by calling (206-382-1305).

Cancellation Policy
  • Cancellations received in writing before April 1, 2012, will receive a full refund.
  • Any changes to registration received in writing April 2 - May 15, 2012, will be subject to a $35 administrative fee.
  • There will be no refunds after May 15, 2012.
  • Membership fees are non-refundable.

Volunteer at the Toledo Conference

Enrich your conference experience and help out GAS by volunteering a few hours of your time at the Toledo conference. Have some behind-the-scenes fun in the days during the conference. Conference attendees as well as locals are invited to assist in volunteering during the numerous events and activities. Volunteers receive no compensation other than great appreciation. 

Three Easy steps to sign up online!
1.) Click here: ONLINE Volunteer sign up and choose the VOLUNTEER ONLY option.
2.) Enter in your contact information so we know how to reach you.
3.) Choose the times that work best for you. The final page will show your schedule.

Following sign up you will receive a confirmation by email.  Two weeks prior to the conference, we will contact you to confirm your participation and give you further instructions.

You can also sign up by downloading the Volunteer Sign Up Form (word .doc). Return by Email
Fax (206-382-2630) or Mail.

Click here to return to the 2012 Toledo Conference main page