UPDATED: January 22, 2026
JOB TITLE: Administrative + Engagement Coordinator
REPORTS TO: Deputy Director
HOURS: 24 hours per week; $17-20/hour
WORK ENVIRONMENT:
This is a part-time, remote role, working East Coast US hours. During the GAS programs (the
annual GAS Conference + International Festival of Glass), the position may require extended
daily hours and active engagement with staff, artists, members, and partners.
The position is expected to attend and work the annual GAS Conference each year.
POSITION SUMMARY:
Supports GAS through a combination of tasks and process development focused on ensuring
smooth operations, strong member engagement, and effective fundraising efforts.
KEY RESPONSIBILITIES
Office Administration + Systems
● Manage frontline office communications, including incoming phone calls and emails;
monitor and respond to voicemails; update outgoing messages; act as a first responder
to inquiries.
● Respond to member and public inquiries in a timely and professional manner.
● Manage incoming mail weekly.
● Log, process, and deposit donations as needed.
● Assist with managing and maintaining technology needs.
● Perform annual operational tasks, including insurance renewal and state and city filings.
● Identify opportunities for office and process improvements and help design and
implement new systems.
● Provide additional administrative support as needed, including scheduling meetings,
maintaining calendars, conducting research, and preparing reports.
Membership + CRM Administration
● Oversee proper functioning of the membership and donor database (Neon CRM),
ensuring consistency and accuracy of records.
● Process incoming memberships and renewals, and compile new-member and renewal
reports.
● Follow up with individuals regarding declined or incorrect payments and process
invoices and refunds as needed.
● Assist with event registration, credit balances, and member discounts.
● Conduct regular reviews of membership and donor pages on the GAS website and
Membership Portal in collaboration with the Communications team to ensure
information and buttons are current, including benefits, pricing, and partner listings.
Development + Fundraising Support
● Assist with donor records management, ensuring accurate tracking of contributions,
campaign allocations, contact information, and giving history, including the preparation
of donor gift acknowledgment letters and tax receipts.
● Support planning and execution of donor mailings, email campaigns, surveys, and other
donor communications.
● Assist with development-related event activities, including donor receptions and
activation of sponsorship benefits.
Board + Committee Support
● Maintain Board documents, including lists and contact information.
● Assist the Executive Director with preparing the monthly Board packet.
Conference + Events Support
● Assist with conference activities as needed, including pre- and post-conference
preparation.
● Support conference and event logistics, including conference registration, ordering
conference supplies, scheduling, and on-site coordination.
● Provide on-site operational support during the annual GAS Conference.
Other duties as Assigned
SKILLS + COMPETENCIES
● Strong organizational and administrative skills.
● Excellent problem-solving abilities with strong attention to detail.
● Excellent written, verbal, and electronic communication skills.
● Professional, service-oriented customer service mindset.
● Ability to manage multiple tasks and deadlines effectively.
● Proficiency in Microsoft Office or Google Workspace.
● Experience with CRM or membership/donor databases.
● Proficiency with Adobe and other online applications.
● Associate’s degree or equivalent education
● Graphic design and social media skills are a plus.
● Experience in nonprofit, arts, events, or membership organizations preferred.
WE’RE LOOKING FOR SOMEONE WHO IS
● A “people person” excited to be part of the GAS team.
● A self-starter who takes initiative and ownership of projects.
● Collaborative in working with staff, Board members, and community partners.
● Flexible and responsive to shifting priorities of cyclical projects.
● Committed to an “all-hands-on-deck” approach, especially during conference season
(including answering phones, assisting with website navigation, supporting registration,
and traveling to and participating in conference operations).
● Interest in the glass community is a plus.
To apply, please submit a cover letter and resume to [email protected]. No phone calls, please.
The Glass Art Society is committed to creating an anti-racist, diverse, and inclusive workforce and work environment
and is proud to be an equal opportunity employer. GAS strongly encourages people of color, women, LGBTQ+
individuals, people with disabilities, members of ethnic minorities, and veterans to apply. All qualified applicants will
receive consideration for employment without regard to race, color, religion, gender, gender identity or expression,
sexual orientation, national origin, genetics, disability, age, veteran status, or any protected category prohibited by
local, state, or federal laws. Find our Diversity Policy here.